Exhibitor Kit Information
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Thank you for your sponsorship of the upcoming conference. Below is key information about program timing, shipping information, and registering representatives.
Exhibitor Sponsor Representative Registration:
All NEAIR sponsors receive one complimentary conference registration (Diamond level receives three). All reps must be registered by October 14th. Registration includes dinner on Sunday, breakfast and breaks on Monday and Tuesday, and lunch on Monday.
To register, select the Register button below and enter the email address of the attending rep. If the attending rep is not in our system, then they will need to join NEAIR. Membership is free - click JOIN NEAIR.
If you are interested in buying additional conference registration ($390) and/or name badge only registration ($100), contact Gina Calzaferri.
NEAIR has reserved a block of rooms at the rate of $159 (single/double) at the Newport Marriott. Book Your Hotel Room.
Presentation Sessions (Diamond, Platinum, and Gold Sponsors):
Please complete your presentation session information by September 15th - Click Here to go to the presentation submission form.
The Exhibit Hall is in the Grand Ballroom Foyer, which will be the center of the plenary and breakout session meeting space, breaks and receptions.
Each exhibitor will receive a six foot table with two chairs, a power-strip, and a wastebasket. There will be complimentary wi-fi in the Exhibition Hall. If you need dedicated internet or audiovisual equipment or services, please contact:
Event Technology Manager
Newport Marriott Hotel
25 America's Cup Avenue
Newport, RI 02840
Exhibitor sponsor materials are to arrive at the hotel no earlier than Wednesday, October 30th.
Address incoming boxes and display items to:
Hold for: YOUR NAME/COMPANY
[Number of Boxes: example Box 1 of 2]
Attention: MaryLynn Williams
25 America’s Cup Avenue Newport, RI 02840
At the conclusion of the conference, exhibitors should plan to fully pack and label outbound boxes and leave them at your table. The Newport hotel team will pick them up from there and transport them to the loading dock for pickup.
Sunday, November 4th
12:00 PM Exhibitors may begin setting up booths.
3:15 PM Diamond/Platinum reps meet to review Lightning Talk instructions
4:00 PM Exhibitors MUST be set up in Exhibition Hall
5:00 PM Meet and Greet in Exhibition Hall
5:30 PM Lobster Fest Buffet
7:15 PM Opening Panel & Lightning Talks by Diamond & Platinum sponsors
Monday, November 4th, and Tuesday, November 5th
NEAIR runs concurrent sessions including the Diamond, Platinum and Gold power talk sessions throughout both days. Additionally, NEAIR has plenaries, specialty breaks, and evening receptions. We will close the Exhibit Hall after our closing break on Tuesday at 10:30 AM; booths must be broken down no later than 11:30 AM.
We will announce the Exhibitor Sponsor Raffle at the Tuesday closing panel. Attendees can only get tickets by coming to your booth throughout the conference and either leaving their contact information or asking a good question. The raffle item is a $300 Visa card.