Exhibitor Kit Information

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Thank you for your sponsorship of the upcoming conference.  Below is key information about program timing, shipping information, and registering representatives.

Exhibitor  Sponsor Representative Registration:
All NEAIR sponsors receive one complimentary conference registration (Diamond level receives three).  All reps must be registered by October 12th.  Registration includes dinner on Sunday, breakfast and breaks on Monday and Tuesday, and lunch on Monday. 

To register, select the Register button below and enter the email address of the attending rep.  If the attending rep is not in our system, then they will need to join NEAIR.  Membership is free - click JOIN NEAIR.   

If you are interested in buying additional conference registration ($385) and/or name badge only registration ($100), contact Gina Calzaferri.


Hotel  Information: 
NEAIR has reserved a block of rooms at the rate of $179 (single/double) at the Omni William Penn Hotel.  Book Your Hotel Room.

Presentation Sessions (Diamond, Platinum, and Gold Sponsors):
Please complete your presentation session information by September 16th - Click Here to go to the presentation submission form. 

Exhibit Hall:
The Exhibit Hall is in the Urban Room on the 17th floor. NEAIR is continuing the concept of making the Exhibit Hall a networking area with coffee, poster presentations, breaks, receptions, and most importantly, YOU – our exhibitor sponsors. 

Each exhibitor will receive a six foot table with two chairs, a power-strip, and a wastebasket.  There will be complimentary wi-fi in the Exhibition Hall.  If you need dedicated internet or audiovisual equipment or services, please contact:

Adrienne Genova | Director of Event Technologies | Encore Event Technologies | Omni William Penn Hotel
PH (412) 255-5665 | C (412) 513-3363  | F (412) 255-5688 | www.encore-us.com | Follow Encore

Shipping Information:
Exhibitor sponsor materials are to arrive at the hotel no earlier than Wednesday, October 31st

Address incoming boxes and display items to:

NEAIR Exhibitor
[Number of Boxes: example Box 1 of 2] 
Omni William Penn Hotel
Attention: Zeb Grace
530 William Penn Place
Pittsburgh PA 15219

At the conclusion of the conference, exhibitors should plan to fully pack and label outbound boxes and leave them at your table.  The Omni hotel team will pick them up from there and transport them to our loading dock for pickup.
FedEx is the preferred carrier (blank FedEx labels are available), but the Omni can handle outbound UPS as well if the exhibitor has their own shipping label.  Any other carriers, the exhibitor should plan to schedule a pick up directly with the carrier and advise the hotel accordingly.


Program Information: 

Sunday, November 4th

12:00 PM        Exhibitors may begin setting up booths.

3:15 PM          Diamond/Platinum reps meet to review Lightning Talk instructions

4:00 PM          Exhibitors MUST be set up in Exhibition Hall

4:30 PM          Meet and Greet in Exhibition Hall

5:00 PM          Plenary Speaker 

6:15 PM          Lightning Talks by Diamond & Platinum sponsors

6:30 PM          Reception & Dinner Buffet


Monday, November 5th, and Tuesday, November 6th

NEAIR runs concurrent sessions including the Diamond, Platinum and Gold power talk sessions throughout both days.  Additionally, NEAIR has plenaries, specialty breaks, and evening receptions.  We will close the Exhibit Hall after our closing break on Tuesday at 10:30 AM; booths must be broken down no later than 11:30 AM. 

We will announce the Exhibitor Sponsor Raffle at the Tuesday closing panel.   Attendees can only get tickets by coming to your booth throughout the conference and either leaving their contact information or asking a good question.  The raffle item will be substantial.