Procedures for Nominations and Selection

Please read the following to better understand the nomination and evaluation process before submitting a nomination:

1) Members of NEAIR will submit nominations via the button below by Friday, March 7, 2025 at 11:59pm.

The materials required for DSA Nomination are:

a) The name, title, and most recent institution of the person being nominated

b) Three letters of recommendation explaining why the nominee should be considered for the Distinguished Service Award. These letters should be thorough and detailed, providing a holistic overview of the nominee’s background and contributions, with the purpose of providing additional context to the items collected by the Association in (2) below. As a best practice, letters of recommendation should speak directly to the evaluation criteria, in addition to other comments the nominators wish to share.

c) The names, titles, and institutions of those three individuals putting forward the nomination - those letter writers from (1b) above.

        NOTE: A single person should be identified as the “point person” who submits all materials for a nominee. For example, if   members A, B, and C all write letters of recommendation for someone, Person A might submit the form above with all three   letters of recommendation.

2) The Nominating Committee will partner with the NEAIR Managing Director and Membership Chair to gather readily available   data about the nominee’s service to and participation in NEAIR, such as years of service, positions held, number of conferenc presentations given, etc.

3) The Nominating Committee will review the nominations and evaluate them against this rubric. The nominee receiving the   highest total score according to the rubric will be recommended to the Steering Committee as the proposed DSA recipient for   that year. Generally, a single name will be brought forward as a recommendation, but it is in the Nominating Committee’s   power to recommend two winners in a year to the Steering Committee if there is a tie for their rubric scores.

        NOTE: Due to the nature of the award, nominees must average a minimum score of 30 on the rubric across all evaluators to   be eligible for the Distinguished Service Award.

4) The Steering Committee will vote to accept the Nominating Committee’s recommendation. Selection requires an affirmative   vote by two thirds of the Steering Committee members at the Spring (April) Meeting. Should a Steering Committee member   have nominated or supplied a letter of recommendation for a nominee, they shall recuse themselves from the vote, and any   discussion.

5) Notification will be sent to the award winner(s) (with person(s) sponsoring the successful DSA nomination cc’d) by the   Nominating Committee Chair or designee within two weeks of the Steering Committee meeting.

A communication will also be sent to the nominators of those not selected for the award in that year.

6) Eligible nominees who are not awarded in a given year will be automatically included in the consideration pool for two   subsequent years following the initial nomination.

The President, Program Chair, Local Arrangements Chair, and nominee sponsor will work out an appropriate time for the award ceremony during the Annual Meeting. Nominators may be asked to help present the award.

If you have additional questions, please contact NEAIR Managing Director Brenda Bretz at neair@neair.org.

DSA Nomination Form