Workshop Proposal Submission Overview

Go Back to Call For Workshop Proposals

NEAIR is navigating challenges caused by COVID-19.  Given that the CDC, Federal Government and other agencies have not formalized recommendations for large events, NEAIR Leadership has made the difficult decision not to host face-to-face professional development workshops this summer in consideration of the health and safety of our members.

At this point in time, we are still planning a face-to-face conference as well as actively discussing contingency plans as COVID-19 guidance changes.   Please consider submitting a Session Proposal and/or a Workshop Proposal.  We will be providing guidance on how to present virtually in case that need arises.

The following Workshop Proposal Submission Overview outlines the submission process from start to finish and divides the instructions into the following sections:

Submitters have their choice of designing a half-day or full-day workshop.  Workshop Submissions will be considered for the Conference Workshops being held Sunday, November 15th and Tuesday afternoon, November 17th, at the NEAIR Annual Conference.  Submitters will have their choice of presenting at one or both events.

Current membership is not required in order to submit a Workshop proposal. However, if your proposal is accepted, all authors of the proposal presenting the workshop must be active NEAIR members.  

The NEAIR Program Committee reserves the right to cancel any workshop due to low enrollment or unforeseen circumstances. If such a situation arises, the workshop presenter will be notified two weeks out from the workshop.

Questions? Please contact Liz Campbell, 2021 Program Chair,, Kristen Procopio, Workshop Coordinator,, or Beth Simpson, NEAIR Conference Event Planner,

Key Dates

 Call for Workshop Proposals Opens  March 12, 2020
 Conference Workshop Proposal Submission Deadline    June 15, 2020
 Conference Workshop Proposal Status NotificationsJuly 1, 2020
 Conference Workshop Presenter Email Session RegistrantsNovember 7, 2020
 NEAIR ConferenceNovember 15-17, 2020

Presentation Topic Areas

NEAIR has seven Topic Areas that will be used to identify presentations in the Conference Program.  You must select one Topic Area during the proposal process. Please select the Topic that best fits your submission.
  • Assessment, Accountability, Accreditation, Planning, and IE.  This topic includes case studies, methods, theories of assessment of student learning, accreditation, and unit and program reviews, as well as other assessment, planning, or institutional effectiveness topics.
  • Data, Analytics, and Decision-Making. This topic area features the technical and ethical aspects of provision, manipulation, and investigation of data. This topic also includes the application of appropriate data analytics tools such as prescriptive analytics, predictive modeling, and machine learning to get better insights and make better decisions. It also invites proposals about the impact analytics has within a data-informed culture of higher education.
  • Development of Professional & Leadership Skills. This topic focuses specifically on the development of contextual and issues intelligence for professionals seeking advancement in the field or a senior administrative position in higher education. The material should focus on demonstrations of successful professionalism and leadership, the identification and use of leadership skills, and leadership development itself. Professionals at any career level (e.g. Vice Presidents, Directors, or a Research Analyst whose role is a project leader) may present on this topic.
  • Equity, Diversity, and Inclusion. This topic focuses on how commitment to student success requires attention to equity, diversity, and inclusion in all aspects of the institutional enterprise, including institutional research. This topic considers the roles of IR, IE, and Assessment in efforts to ensure that equity, diversity, and inclusion are prioritized in data-informed decision cultures.
  • Management and Operations.  This topic focuses on the organization and management of IR/IE offices and functions. Topics include tracking requests, organizing/archiving past studies, reporting to various stakeholders, staffing, resources, cross-training and succession planning, relationships with other operational areas (e.g., IT, data governance), and legal standards (e.g., FERPA). Studies about the field of IR and ethical issues are also included.
  • Reporting and Transparency.  This topic focuses on reporting to external entities. Case studies may include designs that improve efficiencies or practices for producing and tracking mandated reports.
  • Technologies and Applications.  This topic highlights technologies used in conducting IR/IE studies. The emphasis is on technology and may include a demonstration. Examples include data storage, manipulation, and analysis; dissemination of results (e.g., dashboards, scorecards, fact books); automation of reporting; and other technologies that support IR, institutional effectiveness, and assessment.


Summer Workshop Presenters Compensation:
Presenters at the Summer Workshops will receive a $250 honorarium for each 3-hour session; for workshops with multiple presenters, this amount will be evenly divided among them.  Additionally, travel expenses will be reimbursed within the stated guidelines. All presenters will be provided with an LCD projector, screen, podium and materials table; however, presenters need to bring their own laptop and the appropriate connector for an HDMI cord.


Conference Workshop Presenters Compensation:
Presenters at the Annual Conference will receive a $250 honorarium for each 3-hour session; for workshops with multiple presenters, this amount will be evenly divided among them.  The Conference Budget assumes presenters will be attending the conference and travel expenses paid for by their institutions. Therefore, travel expenses will not be reimbursed by NEAIR.  However, attendance at the conference is not a requirement. All presenters will be provided with an LCD projector, screen, podium and materials table; however, presenters need to bring their own laptop and the appropriate connector for an HDMI cord.


Submission Questions

The NEAIR proposal submission is an online application process. Outlined below are the questions you will be asked tab by tab.  We recommend creating your responses in a MS Word document and pasting into the online system to prevent losing your work.  When beginning your submission, NEAIR members please log in to the NEAIR website so your contact information pre-populates into the proposal submission form.
Please complete the following contact information for ALL authors contributing to the proposal.  Enter formal author/s name, title and institution correctly and accurately using normal capitalization as this information will be used in published program materials.

The author submitting this form will be considered the Point of Contact for all correspondence from the NEAIR Workshop Coordinator and will be responsible to sign the Presenters Agreement at the end of the submission form.  If your contact information changes, please update your submission and contact Kristen Procopio, Workshop Coordinator,
Step 1) Please select the Topic that best fits your submission from the seven Presentation Topics

Step 2) Select Half- or Full-day Workshop.  Please select whether your proposed session content is best suited for a 3 hour (half-day) or 6 hour (full-day) session.


Structure & Timeline:  Limit 500 words.

Clearly explain:

1) The structure/outline of the workshop

2) The timeline of the workshop (how will you use the three - or six - hours) .

Learning outcomes: Limit 500 words.

Please provide a minimum of two participant learning outcomes phrased as follows: Participants in this session will...


Author Experience: Limit 500 words.

Describe how author experience/knowledge provides unique qualifications to present this workshop. Be specific about the expertise related to the workshop session (e.g., list other related presentations, publications or work deliverables) rather than general statements about degrees or years in the field. 


Intended Audience: Limit 500 words.

As clearly and succinctly as possible, describe the minimum level of skills and knowledge an attendee needs to have to actively participate in your workshop. For instance, instead of stating an attendee should have a "working knowledge of Excel", which could mean different things to different people, explicitly list what an attendee should already be able to do in Excel.

Some examples:

·   Participants are expected to already know how to create Pivot Tables, Charts and how to construct VLOOKUP and HLOOKUP function statements in Excel.

·   Participants are expected to know the cohort definitions and formulas for calculating retention and graduation rates for IPEDS reporting.

·   Participants are expected to have experience developing mission statements, goals, and KPIs for non-academic assessment areas.

·   Participants are expected to have [SPSS/SAS/Tableau/R] loaded on to their computer, but they are not expected to have ever even opened it.


Benefit to IR/IE Newcomers:

Please check the box if this workshop might be of particular benefit to Newcomers to the field of IR/IE.



Please answer the questions below regarding your workshop so the Workshop Coordinator can plan accordingly.  Please note:  Program planners will try to accommodate presenter preferences, but we appreciate flexibility as we try to ensure a balance of workshop type at any given session time.

Summer or Fall Workshop Preference:

Please note:  Program planners will try to accommodate presenter preferences, but we appreciate flexibility as we try to ensure a balance of workshop type at any given session time.

·   Prefer Summer Workshop 
·   Prefer Fall Sunday Workshop
·   Prefer Fall Tuesday Workshop
·   I am willing to present at both the Summer and Fall Workshops
·   No Preference

Minimum Number of Attendees:

If there is a minimum number of participants needed to run this workshop, please enter the number in the box.



Enter software name and version:

Please specify the software and minimum version an attendee needs to have loaded on to their laptop for them to have the necessary technical functionalities to participate.


Enter Website Address/Link:

If you have a website address/link for attendees to access the required software, please provide the url here.  Please list a freeware url if possible.



Please check the box if your workshop requires dedicated internet.  Please note:  NEAIR can only support one or two workshops requiring dedicated internet.  General internet will be provided but may not be sufficient for all participants to download large files or access remote servers.


Presenter Use of Internet:

Please check all the ways the presenter will be using internet. PLEASE NOTE: For optimal presentation of your session, please have your presentation materials saved as a download on your laptop or on a flashdrive.

·   Access Websites
·   Download Files (larger than 5 MG)
·   Stream Videos
·   Access Remote Server
·   Other, please specify below

TAB 5: Proposal Title, Proposal Session Description, Proposal Narrative, Upload Files
When creating all parts of your proposal, including supporting documents, do not include any identifying information, i.e., references to yourself or your institution.
Proposal Title: 54 character limit.
Please create a title that succinctly reflects session content.  Attendees appreciate seeing at a glance the emphasis of the session. 
Proposal Session Description: 200 word limit. Please provide a concise workshop description, which includes two intended learning outcomes itemized earlier and identifies your intended audience (sector, skill level, and level of practitioner).  If this proposal is accepted, your workshop description will be listed in the program materials.

Proposal Narrative:  800 word limit. 
Please describe the proposed workshop by stating a current need and how this workshop will provide professional development in developing skills/content to address this need. 

Upload Supporting Documents:  Please merge any supporting documents accompanying your online proposal submission and upload as ONE PDF file.  Note that this uploaded file is not to be a restatement of your proposal content collected throughout this web form.  Uploading supporting documents is not required. 

Review your entries for all proposal questions.  If you need to edit any responses/selection, use the back button to go back to a previous page.
Go Back to Call For Workshop Proposals